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BOE hears financial update

2/11/2014

By JUDY SHERARD

jsherard@dailynews.net

The Hays USD 489 budget is more than $500,000 in the hole, and salaries account for the biggest share of the deficit.

USD 489 business manager Tracy Kaiser gave board of education members a budget update at the Monday night work session.

The update included amounts budgeted for the year, money spent year to date, a percentage break-even point year to date -- a spending target amount by school officials for the year to date. The update identified those categories 10 percent or more above the break-even point.

Superintendent Dean Katt said last month employees' 1.85-percent raises were budgeted at 1 percent, and several expenses such as seventh-grade sports weren't budgeted for at all.

None of the categories at the other schools were 10 percent or more above the amount expected to have been spent for this time of year.

Central office administrators' salaries were above the break-even point at this time of the year by $61,248, or 21.6 percent.

Kaiser said the interim curriculum director's salary and "the large amount of salaries there -- the raises took a big portion of that."

Not building specific custodial/maintenance/equipment expenses is $63,251, or 14.9 percent above the break-even point for the year to date.

A fairly large sum of sick leave payout and supplies, such as light bulbs and batteries account for the expenses.

The central office custodial and equipment category has an overage of 15.2 percent, or $14,710 more than where it should be to break even.

That was for custodian salaries and overtime, Kaiser said.

"I think we'll continue to see that number get smaller as we go," she said.

The board of education services fund has an overage of $3,884, or 21 percent for the break-even point at this time in the year.

The superintendent search put the fund ahead of the break-even amount, Kaiser said.

"The bottom line is we're only 2.3 percent over budget, but that equates to $538,785," she said.

Katt said some budget categories had a cushion of extra money built into them, but he isn't sure which ones they are or how much the cushion is.

Kaiser will continue to give the board monthly budget updates, pointing out categories that are above the break-even amount.

"I like the idea of each month you take those exceptions (10 percent and over) and explain why we're over," BOE President Greg Schwartz told Kaiser.

In other topics for discussion, Katt said some Thomas More Prep-Marian High School representatives have expressed dissatisfaction with the Victory Road turnaround "not having a big enough radius."

The turnaround area is large enough for a car, but not a minivan or SUV.

"We're going to redesign and see what we need to do," Katt said.

The board had two executive session for non-elected personnel, one for 15 minutes and one for five minutes.

They included the board, attorney Bill Jeter, Katt, Kaiser, Mark Hauptman, assistant superintendent for special services, and Shanna Dinkel, interim curriculum director.