The Hays USD 489 Board of Education will consider property and casualty insurance broker options Monday night. The board meets at 6:30 p.m. in the Toepfer Board Room in Rockwell Administration Center, 323 W. 12th.

The board heard presentations from three insurance companies, Conrade Insurance Group in Newton, Assurance Partners in Salina, and Insurance Planning Inc., at last week's work session.

Conrade would charge the district $20,000 annually to serve as an insurance broker for three years.

They would look for a company that's "not just competitive, but superior in both pricing, coverage terms, and everything that would be important to us as we seek the best option from the market place," Chris Conrade, account executive, said last week.

Insurance brokers Assurance Partners of Salina, also would charge $20,000 annually. That price is guaranteed for two years and would be reviewed before the third year.

"That includes all the risk management services that we offer," Bruce Ford, director of loss control services, said. "We don't set the number of hours we're going to spend. We don't set the number of visits we're going to make. It really depends on the project. We'll spend as much time as we need to."

IPI, which currently serves as the school district's property and casualty agency, offers a different arrangement.

"As far as the broker services pricing, we'll continue like we have in the past, accepting the commissions that are assigned by the carrier and no other additional costs tied to that," Lonny Claycamp, account executive, said. "For claim service and loss control we would provide 20 hours on site at no cost. Then after 20 hours, then there'd be a fee of $80 per hour."

IPI representatives weren't sure what their commission was for the current year, but district officials estimate that it likely was 15 percent of the $165,984 premium or $25,897.

"So basically what you guys are proposing is nothing different than you've done in the past," Greg Schwartz said.

With the other brokers, the district pays a flat fee and gets to look at all of the numbers from the insurance company bids.

If the district selects IPI, "you guys get to make the selection," Schwartz said. "We get to make that informed decision versus you guys make that decision."

Last year the school district had some issues with Insurance Planning on the timing of receiving quotes, Sarah Rankin said.

"I have to be honest; it was a troubling experience last spring. That was a difficult process that we went through, and as our broker I would have expected that a lot of that could have been avoided ... That's a big red mark for me for you guys."

There has to be cooperation between IPI and the district, "but yeah we have a responsibility to get the quote to you on your deadline," Claycamp said.

Marty Patterson asked the IPI representatives if they "remember what you donated to USD 489 last year."

"It's been pretty consistent year in year out," Claycamp said.

Superintendent Dean Katt is recommending the board select Assurance Partners as the district broker.

The board will consider the issue and could vote Monday night or table a decision for a later meeting.

Other new business items include

Shanna Dinkel will present a digital learning plan for the district.

Consider approving enrollment fees for the 2015-16 school year. Katt recommends the district maintain the current fees -- $160 workbook/materials fee per student, a $66 activity fee at Hays High School and $62 activity fee at Hays Middle School.

The district will receive $295,784 for the workbook fees, $32,478 for the Hays High fees, $31,237 for the HMS fees if the board approves the fees plus $22,600 for an ongoing fee of $150 for full pay and $75 for reduced lunch students for kindergarten students.

Considering renewal of certified administrative contracts for 2015-16.