Hays USD 489 Board of Education members had a long list of discussion items -- facility improvements, Hays High School curriculum guide, teacher evaluations, the copy center and others -- at Monday night's work session.

BOE president James Leiker was absent, and vice president Marty Patterson presided. Danielle Lang also was absent. Chuck Smith and Zach Snethen of HTK Architects, Topeka, met with the board to discuss a possible bond issue. They brought a list of the proposed scope of work and talking points.

The architects also presented samples of posters that included a concept drawing and list of improvements for each building. The posters could be placed in each building.

"Once we get a consensus to move forward, that this is what we're going to move forward with as we go into a bond issue, we would start to look -- especially the ones (buildings) that make modifications to the front of the building -- we'll start to take these plans into 3-dimension," Snethen said.

"Once you get past the bond issue, we'll start working. We'll spend a lot more time on design," Smith said.

For instance, the new gym on the drawing at Lincoln Elementary School might be rotated 90-degrees in a final plan, he said.

"It would help start the conversation about what we're proposing here with the bond issue to be able to have these up at each of the schools and put it on the website," Snethen said.

"One of the things that we're discussing here over the next month, month-and-a-half, would be moving all the Early Childhood classes to this building -- Washington (Elementary School)," Superintendent Dean Katt said. "Then we would have to look at what to do with Westside (Alternative School) and the Learning Center."

Katt said he expected the board to make a decision on repurposing Washington "by February for sure."

The Early Childhood Connections move might not be permanent, but if it is, Westside might move to the ECC building in Munjor, Katt said.

The board also discussed a bid for a copier at the copy center.

Brian Drennon, technology director, said the district sent out four bid requests for a 60-month lease, unlimited copies and copier supplies.

"A lot of companies don't want to do that," Drennon said of the unlimited copies.

There was only one response from Xerox for $1,284.74 per month.

The copy center has two large copy machines.

Cost for the Xerox machine the district has is $1,002.85 per month through 2018.

Annual number of copies since the 1992-93 school year has gone from a low of 2,908,434 in 1992-93 to a high of 8,260,525 in 2000-01. Last year, the number was 4,541,934, down from 5,059,718 the year before, according to information prepared by Martha Lang, copy center manager.

Besides student resources, the copy center is used for programs, policy books and other items.

"You have some teachers that probably never even come into the copy center," Lang said. "It's all in their style of teaching."

Summer months, June or July, are the busiest of the year, with as many as 1 million copies made.

The district shouldn't have printers and copiers in every building and a copy center, Greg Schwartz said.

"You still need something in the buildings," Katt said. "I don't know why we're buying printers, and I know that's not going to be popular. To me if we have a copier in the building, that's where it should go."

Drennon recommended the board accept the Xerox bid at the Monday night meeting.

The board also entered into a 30-minute executive session to discuss negotiations.