The Hays USD 489 school board passed several time-sensitive items in a special 7 a.m. meeting Thursday morning.

The meeting originally had been scheduled to address the bid for leasing 25 photocopiers — two large-productions machines for the district’s central Copy Center and 23 among the buildings.

New business later added to the agenda dealt with funding requests for the district’s Head Start and special education.

At its May 21 meeting, the board voted down a $52,221 bid from Sumner One of St. Louis over questions about whether or not software and card readers that track copier use were included in that price.

USD 489 executive director of finance and support services Tracy Kaiser clarified they were not included, and the vote was 4-2 against accepting the bid.

Thursday morning, Kaiser further detailed the company’s bid with the inclusion of the software and card readers.

“As you can see Sumner One still has the low bid including all of that at $56,043, so it would still be a savings of $9,100 for the district,” she said.

Board member Greg Schwartz still had concerns with the five-year contract, however.

“I would like to see what it would be if we did a one-, two- or three-year lease,” he said.

At the May 21 meeting, Schwartz questioned the need for so many copiers especially with the one-to-one initiative that provides students and teachers with laptops or tablets.

The contract with Sumner One would allow the district to reduce the number of copiers by 10 percent each year.

“I would like to see us scale that back at a much quicker pace,” he said.

Board member Sophia Young arrived just minutes before Board President Lance Bickle called for the vote. She joined board members Paul Adams — who was on speakerphone — Oborny and Walker in approving the bid. Schwartz, Bickle and Board Vice President Mandy Fox voted against.

The board unanimously approved a one-time funding request and cost of living adjustment grant request from Early Childhood Connections.

The district would provide a local match of $368,276 if ECC’s one-time request for $1.4 million in federal funds is approved.

USD 489 Superintendent John Thissen called the application “a wild chance,” but said it would provide the district an option to work with.

According to the funding request, the money would be used to renovate a set of adjoining buildings the district might purchase to relocate ECC from the 92-year-old former Washington Elementary School, 305 Main.

The move would allow ECC to move its center-base Early Head Start program from the Munjor school to Hays.

The district would purchase the building for approximately $1.9 million, according to the funding request.

“If you approve it, then you have the option of having a meeting to decide if we want to accept it, if we want to use that as an option,” Thissen said. “But if you don’t, then the application won’t even go through and we don’t even have a chance for that money.”

The matching funds would come from the district’s capital outlay funds.

The board also unanimously approved an ECC federal grant request for cost of living adjustment and the application for IDEA VI-B assurances and certification, which they must do annually. the VI-B funds help pay for special education certified salaries.